Privacy Policy
Last updated: 2026-04-28
General Information
Welcome to Minuscule Mayhem's Privacy Policy (the "Policy"). In this Policy, Minuscule Mayhem is referred to as "we," "us," or "our."
We may periodically update this Policy by posting an updated version online, so please review it regularly.
This policy applies when you visit our website, participate in surveys, contests, or social events (online or in-person) hosted by us, or contact us via email or physical mail. We refer to these collectively as "Services."
Personal Data
In this Policy, "personal data" refers to any information that can identify you, directly or indirectly. This includes but is not limited to information such as your name, contact information, and online identifiers (such as usernames). Information that cannot be linked to your identity is not considered personal data.
We do not maintain user accounts and do not build user profiles.
Sharing of Personal Data
We do not sell your personal data. We may share personal data with third parties only when necessary and in accordance with applicable data protection laws, including:
- When you have given your consent (for example, when we forward information at your request to help resolve an account or support issue).
- When it is necessary for legitimate interests, such as community moderation, enforcing our rules, preventing misuse, or cooperating with partners on community or collaboration-related matters.
- When required to comply with legal obligations or to protect our legal rights (for example, responding to legal claims or cooperating with authorities in cases of fraud, security issues, or illegal activity).
In all cases, we share only the personal data that is necessary for the specific purpose.
We do not use your personal data for automated decision-making or profiling.
We may also receive personal data about you from our partners when needed for support, technical investigations, community activities, or collaborations. We use this information only for the purpose for which it was shared with us.
Our partners operate under their own privacy policies. Please refer to their individual privacy policies for more information about how they process personal data.
Please note
Our Services may link to external sites, such as Facebook or Reddit. Please review their privacy policies and usage terms.
Data Collected
We collect personal data that you choose to share with us when you interact with our community or us. The type of data collected depends on how you contact us or participate, and may include:
- Name, username, or company name
- Contact information, such as email address
- Social media handles or platform usernames
- Messages, comments, or other content you send to us
- Submissions for community activities (such as screenshots, videos, or other user-generated content), including any accompanying text or metadata
- Information shared during community events (such as registration details or feedback)
We do not require you to provide personal data beyond what is necessary to respond to your messages or manage the relevant activity.
Technical Information for Support
When you contact us for technical support, we may ask you to provide diagnostic information such as game log files. These files may contain limited personal data (for example, system usernames or file paths). We use this information only to investigate and resolve technical issues and do not use it for any other purpose.
Health-Related Information at Events
For in-person community events, participants may voluntarily choose to share information such as allergies or other health-related details when relevant for event arrangements or safety. We process such information only for the purpose of organizing the event and ensuring participant well-being. This information is kept confidential, accessed only by those who need it for the event, and deleted as soon as it is no longer necessary.
Information We Receive from Third Parties
We may receive personal data about you from our partners. This may include identifiers such as usernames, platform IDs, or contact details when required for activities such as customer support, community management, marketing collaborations, or technical issue resolution. We use this information only for the purposes for which it was shared with us (for example, responding to an issue, verifying a report, or coordinating a collaboration).
Purpose of Processing
We process personal data for the following purposes:
- Responding to messages, feedback, and support requests
- Managing and moderating community interactions
- Organizing and administering community activities and events
- Reviewing, selecting, and sharing voluntary submissions (such as screenshots)
- Improving our games, services, and community activities based on feedback
- Evaluating and responding to professional, freelance, and partnership inquiries
We do not use personal data for unrelated purposes.
Legal Basis
We process personal data only when we have a lawful reason to do so. The lawful bases for processing your data may include:
Consent
When you voluntarily provide personal data to us, such as submitting a screenshot for our social media or participating in a voluntary community activity, you agree that we may process it for the stated purpose. You can withdraw your consent at any time.
Legitimate Interest
When it is necessary for us to manage our Services, such as responding to your questions, managing social media submissions, improving our Services, and protecting the security and integrity of our systems. We ensure that any processing based on legitimate interests is balanced against your rights and does not unfairly affect you.
Legal Obligation
When we are required to process data to comply with applicable laws. Legal obligations may include retaining recruitment or tax records and responding to lawful requests from authorities.
Is Providing Data Mandatory?
Providing personal data is voluntary. However, we may not be able to respond to your inquiry, feature your submission, or allow participation in certain activities without the necessary information.
Data Storage, Processing, and Retention
We take appropriate technical and organizational measures to protect personal data and ensure it is processed securely.
Data Retention
We retain personal data only for as long as necessary to fulfill the purpose for which it was collected, or as required by applicable law.
Retention periods may vary depending on the context, such as recruitment processes, responding to messages, or community activities. When personal data is no longer needed, it is deleted or anonymized.
Data Processors
We may use trusted third-party service providers ("data processors") to help us operate our Services. These processors may include providers of email services, cloud storage, recruitment tools, and social media platforms.
Our processors process personal data only on our instructions and are subject to appropriate contractual and security obligations in accordance with data protection law.
International Data Transfers
Some of our service providers may process personal data outside the EU/EEA. When personal data is transferred outside the EU/EEA, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.
Children's Data
Our Services are not directed to children, and we do not intentionally collect personal data from children. If a child contacts us (for example, by email or social media), we only use the personal data provided to respond to the message. We delete the message as soon as it is no longer needed. If you believe a child has provided us with personal data that should be removed, please contact us.
Cookies
We do not currently use cookies on this website. If we add cookie-using functionality in the future, this Policy will be updated and a consent banner will be shown before any non-essential cookies are set.
Embedded content
Some pages may include embedded videos from third-party platforms (such as YouTube). To protect your privacy, these videos are not loaded by default — only a placeholder is shown, and no request is sent to the third-party platform until you click play. If you choose to play an embedded video, your browser then connects to the third party (e.g. youtube-nocookie.com), which may collect technical information about your visit (such as IP address and browser details) and set cookies according to its own privacy policy. See Google's privacy policy for YouTube embeds.
Analytics
We use Umami, a privacy-friendly analytics service, to count pageviews and understand which content visitors find useful. Umami does not set cookies, does not collect personal data, and does not track you across websites or sessions. The data we receive is aggregate (page URL, referrer, country, browser type, device type) and cannot be linked back to you. For more information, see the Umami privacy statement.
Your Rights
We want you to be fully aware of your data protection rights. Every user is entitled to the following:
Access, correction, or erasure
You may request copies of your personal data, ask us to correct information you believe is inaccurate or incomplete, or request that we erase your personal data under certain conditions.
Restrict or object to processing
You may request that we restrict the processing of your personal data or object to certain types of processing, under certain conditions.
Transfer your personal data
You may request that we transfer your personal data to another organization or directly to you, under certain conditions.
If you submit a request, we will respond within one month. To ensure the security of your data, we may ask you to provide additional information to confirm your identity.
If you would like to exercise any of these rights, please contact us using the information below.
You have the right to file a complaint with your local data protection authority. In Finland, this is the Office of the Data Protection Ombudsman.
Contact Us
If you have any questions about this Policy, the personal data we hold about you, or if you wish to exercise your privacy rights, please contact us at: contact@minusculemayhem.com.